RamSync helps you see what you already know!

“Ideas are simply networks of other ideas”

Steven Johnson: How We got to now

The RamSync note platform is the most flexible and powerful anywhere. Dr. Christina Lommatsch believes this versatility is key for both researchers and students to take better notes.

To take notes like a professor, Dr. Lommatsch recommends sparing a thought or two for the structure of your notes to ensure consistency and support flexibility as projects evolve.

Treat the following discussion as guidelines, not hard and fast rules. A little planning and a dash of flexibility will ensure your notes work with your brain, complementing your natural creativity! As Picasso said, “Learn the rules like a pro, so you can break them like an artist.”

Fundamental Rule: Connections

The Golden Rule of Notes: Every idea, every note, should be connected. The connections are often just as important as the note itself!

Only by connecting ideas does learning and creativity occur. So don’t wait, start connecting your ideas NOW! Learn faster. Improve your creativity. It’s an easy decision with unmatched benefits.

As idea networks grow, they become more powerful, evolving into something greater than the whole. Over time, these connections are what turn years of notes into a second brain. This is known as Metcalfe’s Law: Take advantage of it!

Building a Plan

Sometimes notes need to flow fast and free on the wings of creativity. When inspiration calls, listen. At these times, we recommend getting the ideas out quickly, saving the spelling and formatting for later.

Other times a Collection of Notes requires more structure, and time allows you to lay the initial groundwork of planning. Let’s take a look at the structures available in RamSync.

We’ll start with the most visual, icons and colors, and follow-up with the more nuanced connections, hashtags, and embeddings.

Relevant note details always available with RamSync
Note tile view
Automatic Graphing makes Mind Maps fast with RamSync!
RamSync Automatic graph view

Tip: Try adding a “Reference” or “Legend” note to keep track of your note structure.


Icons are the perfect visual tool for assigning categories to notes. One icon can be selected for each note.

Some note-takers may want to leverage high-level categories, like Projects, Areas, Resources, and Archives (P.A.R.A notes). Others will want more categories or to use icons for key topics or ideas.

For example, when writing a novel, the table to the right is a great example of how to categorize key characters, places, and events.

Think about what works best for you, and then document your decision in a Note! You can always update your system as your Collection grows.

Hero in the story
Heroine in the story
The White Council
Specific locations
Ideas for future story drafts
Plot elements that “drive” the story along
Technical/scientific details
Key to budding romance
Your Notes want icons! Checkout out the full set of icons in your next Note.

Tip: You can copy this table directly into your RamSync notes as a template! Just don’t forget to modify the “Meaning” column to suit your own Collection!


Colors are another great categorization tool! Colors add pop, can flag importance, and can also add additional information to an Icon’s category.

Since up to three (3) colors can be selected for each note, colors work best for category types that are complementary, and not mutually exclusive.

For example, to continue our novel example from above, key scene influences can easily be indicated with colors. Multiple colors highlight when plot drivers are combined.

These colors complement the icons, assigning Actions, Motivations, and Decisions to the Heroine, Hero, and White Council Members.

Prophesy that drives the character’s motivation
Motivation driven by a feeling/emotion
Colors easily combine for additional stacked information.

Tip: You can copy this table directly into your RamSync notes as a template! Just don’t forget to modify the “Meaning” column to suit your own Collection!

#Hashtags vs @Connections

Knowing when to use #hashtags and when to use @connections to a new Note is challenging. Each collection will be different, but there are general rules to guide you.

In general, we recommend using:

#hashtags when a concept needs no further explanation. #Hashtags are often adjectives or adverbs. Perfect for quickly finding and grouping ideas or similar concepts. These do not show up on graph view.

@connections when more detail and context is helpful. @connections are often to Notes which include nouns, and Connection descriptions usually include verbs. Connections are useful when you need a visualization of relationships between ideas. Connections help build beautiful graph views

#hashtagGeneral categories that do not need a Note for more context.
@connectionReferences and concepts that require additional information through connecting ideas. Connections to more details in other notes.
How much additional context is needed? Answering that question will help determine if a #hastag or @connection is best!

In our novel example, we may use #hashtags to represent emotions. #love. #fear. We don’t need another Note to explain what love is, we know it already.

However, we would want to use @connections when discussing the @WizardLaws or an @InvisibilityCloak as those concepts/items require additional explanation.

Alternatively, notes about London may use #river because it is a city with a river. But if we called out the river specifically, @Thames, we should probably give it a connection to a Note with relevant information. The Thames River has so much more context, history, and information behind it than a general “river”.

@Connection Descriptions

Connection descriptions add context both in text and visually in graph view.

Add descriptions where it makes sense and illuminates the ideas and relationships of your ideas and notes.

Connection descriptions are often verbs or include verbs!

Example: “Some dogs chase cats”. When “chases” is added to the description, it shows up in the graph.

In the “Dogs are animals” connection, the default “no description” does not appear on the graph.

RamSync Connections can store relationship details between two notes!
Connections can store relationship details between two notes!
Add line text in graph view by updating @connection description.
Add connection labels in graph view by updating the @connection description.


@@@Embedding the body of one Note into another Note is the Holy Grail of better notes. In RamSync, an embedded note only needs to be updated once and the changes flow through to all other embeddings.

Embedding turns notes into reusable blocks of knowledge. This improves efficiency, reduces duplication, and provides consistency.

Continuing our story example, “The Prophecy” is a perfect candidate for a commonly embedded card. The prophecy is a plot driver that influences the main characters, drives decisions, and motivates actions.

By referencing this key prophecy Note, the story components maintain consistency. Whenever “The Prophecy” Note is updated with new ideas or word changes, the changes are distributed automatically.

Embeding turns notes into reusable blocks of knowledge
Update a note once and automatically update the embeddings everywhere.

Embedding turns notes into reusable blocks of knowledge.

Prof Tip

Favoriting and Foundation Notes

“Star” or “Favorite” notes in a Collection to bring them front and center (well, top and left). Favorited Notes are easy to spot and automatically float to the top of a Collection for easy future reference.

By flagging these key Notes, they become the foundation ideas for a collection or Zettelkasten. Learn more about leveraging Foundation Notes here.

"Star" your key Notes so they show up first!
“Star” your key Notes so they show up first!

Conclusion: All About Connections

Better notes are all about the Connections. By taking advantage of our own networks of ideas, anyone can begin to learn faster, learn more, and spark new ideas.

With RamSync, flexibility is at your fingertips, so take notes the way you think! Add structure when needed, flow organically, and organize however you like. RamSync is a note platform powerful enough to work with you, supporting your creativity, just as Dr. Christina Lommatsch envisioned.

How do you structure your notes? We’d love to hear about your strategies in the comments below!

How do you structure your notes? We’d love to hear about your strategies in the comments below!

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